To aid in reconciliation and to create AR Journal Entries (if configured), use the Cash Receipt Inquiry & Reconciliation to create a Cash Batch. If using Cash Book, a Deposit can be created at the same time.
Normally a Cash Batch is created to include all the transactions that hit the bank on a single day.
To Create a Cash Batch
- Click the Cash Receipt Inquiry & Reconciliation link from the Main Menu.
- Highlight all the transactions to include in the batch. You may wish to apply filters and/or customize a view to display subtotals.
- Right click within the highlight and select Tools and then Create Batch.
- Create Batch will display the totals and further actions.
- If not using Cash Book, continue at step 7.
- If using Cash Book, check the box to Create Deposit
- Choose the Bank account and
- Choose the Deposit Transaction Type
- To create a single Deposit for each transaction, check the box for Create One Deposit For Each Transaction. If this box is not checked, a single Deposit will be created for all selected transactions. To apply merchant fees to the deposit transaction, see the article on Cash Book Deposits & Transaction Fees.
- The Edit Cash Control Batch will display to confirm all information about the batch.
The Batch can be used in the Advanced filters when adding an Accounts Receivable journal entry. To configure so that this journal entry is created automatically when the Batch is created, see the article on Create AR Journal Entries on Create Batch.
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