Special Calendar Days (Holidays)

You use special calendar days created to denote special days such as public holidays, important competitor events, etc. You can show these special calendar days on the Booking Calendar and Event Calendar. Special calendar days apply to the entire organization and are created specifically for each organization in Momentus. 

Add a Special Calendar Day 

  1. Click the Special Days link from the Main Menu. The Special Calendar Days screen opens.
  2. Click the Add button. The Add Special Calendar Day screen opens.
  3. Enter the necessary information:
    • Description - Description to display on the calendars.
    • Code - Unique alphanumeric code.
    • Background Color - Color that displays for the day on the calendars.
    • Text Color - Color that displays the description on the calendars.
  4.  Click OK. 

Assign the Special Day to the Master Calendar

After you create the special calendar day, you need to assign it to the appropriate date on the Master Calendar. You can do this from the Master Calendar screen or the Booking Calendar screen.

Master Calendar Screen

To assign a special calendar day to a single day:

  1. Click the Master Calendar link from the Main Menu. The Master Calendar Days screen opens.
  2. Select the day for the special calendar day.
  3. Right-click and select Edit. The Edit Calendar Day screen opens.
  4. Select the special day from the Holiday drop-down.
  5. Click OK.

To assign a special calendar day to multiple days at one time:

  1. Click the Master Calendar link from the Main Menu. The Master Calendar Days screen opens.
  2. Use the filters to only show the dates you need to assign. For example, to assign Christmas Day for multiple years, set the Month filter to December and the Day filter to 25 and click the Search button. All the December 25 calendar dates display so you can mass assign them.
  3. Select all the dates for the special day.
  4. Right-click and select Edit Multiple. The Edit Multiple screen opens.
  5. Check the Holiday check box. 
  6. Select the special day from the drop-down.
  7. Click OK.

Booking Calendar Screen

You can also assign special calendar days from the Booking Calendar screen. The Booking Calendar screen is usually used when you need to assign only one special calendar day. 

  1. Click the Calendar link from the Main Menu. The Booking Calendar opens.
  2. Locate the day to assign the special day.
  3. Right-click on the day header.
  4. Select Edit Calendar Day. The Edit Calendar Day screen opens.
  5. Select the previously entered special day from the Special Day drop-down.
  6.  If desired, enter the text display on the tooltip for the special calendar day in the Calendar Note field.
  7. Click OK. This assigns the day to both the Booking Calendar and Event Calendar.

Remove a Special Calendar Day

You can remove a special calendar day from the Booking Calendar or the Master Calendar screen.

Master Calendar Screen

To remove a special calendar day from a single day:

  1. Click the Master Calendar link from the Main Menu. The Master Calendar Days screen opens.
  2. Select the day with the special calendar day assigned.
  3. Right-click and select Edit. The Edit Calendar Day screen opens.
  4. Select the blank value in the Holiday drop-down.
  5. Click OK.

To remove a special calendar day from multiple days at one time:

  1. Click the Master Calendar link from the Main Menu. The Master Calendar Days screen opens.
  2. Select the days with the special calendar day assigned. Use Ctrl+Click or Shift+Click to select multiple calendar days.
  3. Right-click and select Edit Multiple. The Edit Multiple screen opens.
  4. heck the Holiday check box. 
  5. Select the blank value from the drop-down.
  6. Click OK.

Booking Calendar Screen

  1. Click the Calendar link from the Main Menu. The Booking Calendar opens.
  2. Locate the special day.
  3. Right-click on the day header.
  4. Select Edit Calendar Day. The Edit Calendar Day screen opens.
  5. Select the blank value from the Special Day drop-down.
  6.  Click OK. This removes the special day from both the Booking Calendar and Event Calendar.

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Comments

16 comments

Date Votes
  • Carol Foley

    What access priveledge needs to be given to a user in order to allow them to see the master calendar on their menu?

    0 upvotes

  • Maggie U.

    Hi Carol,

    There isn't an access privilege that controls if the Master Calendar is available on the menu or not. However, a user does need to have the Administration (System Administration) feature assigned to his/her role to have this available on the menu.

    Thanks,
    Maggie

    0 upvotes

  • Ruta Mickeviciute

    With my admin role I can see it only in V19

    0 upvotes

  • Maggie U.

    Hi Ruta,

    Even without the v20 Master Calendar link, you can still set up the Master Calendar entries in v19 and have them display in v20.

    Because there are a few different areas to check regarding access in v20, I would encourage you to enter a case with your Client Care Team by going to supportcenter.ungerboeck.com and clicking Submit a Ticket. Someone can then review your configuration and help resolve the problem for you.

    Thanks,
    Maggie

    0 upvotes

  • Carisa Norton

    How do you remove special days?

    0 upvotes

  • Maggie U.

    Hi Carisa,

    From the Booking Calendar, right-click on the special day and select Edit Calendar Day. On the Edit Calendar Day screen, in the Special Day drop-down, remove the selection by selecting the first blank row in the drop-down. Click OK and the special day will be removed from the calendar.

    You can do the same thing from the Master Calendar screen by either selecting each day individually or you can use Edit Multiple and check the Holiday checkbox and select the blank row from the drop-down and click OK.

    Thanks,
    Maggie

    0 upvotes

  • Carisa Norton

    Thanks Maggie,

    Tried these steps in v20 and was not able to drop down to "blank" special day. Kept getting an error message stating that a special day had to be chosen. I went through v19 and got it done. Thanks!

    0 upvotes

  • Maggie U.

    Hi Carisa,

    Glad you go it working. I'll look further into what you reported in v20.

    Thanks,
    Maggie

    0 upvotes

  • Billy Wong

    How do I add multiple special days to one calendar day?

    0 upvotes

  • Viviane Neumann

    Dear Billy,
    It is not possible to add more than one Special day per day.
    There are two options:
    - Work with the “Notices” (they appear on a different level, but you can add as many as you wish) ; for more info, please refer to the article https://supportcenter.ungerboeck.com/hc/en-us/articles/204565168-Configuring-Notices-for-Display-on-the-Booking-Calendar
    - Create a Special Day called ‘Special Day’ or generically ‘Bank Holiday’, and manually add the notes about what kind of Special days those are
    Hope this helps.

    0 upvotes

  • R.C. Chancy
    Is there an access privilege I can assign to a role to allow a user to use the "Edit Calendar Day" feature in order to input special calendar days (e.g., staff birthdays, etc.)

    0 upvotes

  • Viviane Neumann
    Hello R.C., Yes, there is an access privilege called 'Allow Calendar Day Modification' which will let you choose who can make changes. More details can be found on the Privilege description. Hope this helps.

    0 upvotes

  • Cris Ocampo

    Is there a way to only have special days viewable to some people and not others?

    0 upvotes

  • EMEA Ungerboeck Consulting

    Hello Chris, No - for now there is not.

    0 upvotes

  • Monica Broadman

    When adding a special day to the bookings calendar, the day of the week disappears. Is there a way to keep the day of the week there, and have the special day?

    0 upvotes

  • Carolynn Williston

    Hi Monica,

    At this time, that is not an option. I think that would make a great enhancement request if you would like to submit one. Just go to the Community tab of the support center, select the Product Ideas tab, and go to the Venues section to submit.

    Thanks!

    Carolynn

    0 upvotes

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