Requisition and Purchase Order Statuses

The available requisition and purchase order statuses are pre defined. Below are the available requisition and purchase order statuses:

• Entry - A newly added requisition/purchase order that is not in the approval process yet. You can edit all information for requisitions and purchase orders at an Entry status.
• Awaiting Approval - Requisition/purchase order is in the approval process. You can edit some information for requisitions and purchase orders at an Awaiting Approval status. See Edit a Requisition and Edit a Purchase Order for more information.
• On Hold - Requisition/purchase order is placed at a Hold status during the approval process. You can edit some information for requisitions and purchases orders that are on hold. Editing the information on the requisition/purchase order or requisition/purchase order item does not automatically update the requisition/purchase order status. You can change an On Hold status by updating the status using the approval process.
• Rejected - Requisition/purchase order is rejected during the approval process. Editing the information on a rejected requisition/purchase order does not automatically update the requisition/purchase order status. You can change a Rejected status by updating the status using the approval process.
• Open - Requisition/purchase order is approved through to the highest level, level 9, and is ready for the issuing process. You can edit some information for requisitions and purchase orders at an Open status. See Edit a Requisition and Edit a Purchase Order for more information.
• Issued - Purchase order is issued to the supplier. You cannot edit information on Issued purchase orders. This status is not available for requisitions.
• Closed - Requisition/purchase order is closed. You cannot edit information on Closed requisitions/purchase orders. You cannot reopen closed requisitions/purchase orders.
• Cancelled - Requisition/purchase order is cancelled. You cannot edit information on Cancelled requisitions/purchase orders. 

You cannot add new requisition or purchase order statuses but you can edit the names of the statuses, the background color and text color and you can retire statuses you do not use. To edit a requisition or purchase order status:

1. Click the Requisition Status Master or Purchase Order Status Master link from the Main Menu. The Requisition Status Master or Purchase Order Status Master screen opens.
2. Select the requisition or purchase order status to edit.
3. Right-click and select Edit. The Edit Status screen opens.
4. Update the necessary information:
   • Description - Name of the status used on the requisition/purchase order screens and reports.
   • Abbreviated Description - Shortened description used on some screens and reports.
   • Retired - If checked, the status is no longer available.
   • Background Color - Background color for the status that displays on various screens.
   • Text Color - Color of the text for the status that displays on various screens.
5. Click OK.