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Exhibitor Registration

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34 comments

  • Permanently deleted user

    How do you add their booth number. Do they have to be added as an Exhibitor first and then create the service order? What if you created the service order first? Is there any way to then add/create the booth number?

  • Eric Lowe

    You can add and delete Exhibitor Registrant Types from the Exhibitor Registration Rule.  The types can be linked to a specific rule. 

  • Bryan Ryals

    Is it possible to append the booth number and order number to the Exhibitor Reg link to prevent the exhibitor from having to enter that information to access the Exhibitor Service Center?

    I know that this can be done for the regular attendee registration URL but I'd like to do the same for my Exhibitors. Please advise. 

  • Danilo Bernal

    I know there is an small number of customers using assignment for table assignments, obviously that was not the intention of this feature. I really not sure how they are handling this, but you can ask in the community forum to see if you can get more help.

  • Danilo Bernal

    @Jessica To add the booth number, you will need a service order and add the booth number to the service order. The service order can be created before and you can later assign the booth number. You will be able to see an Add Assignment hyperlink within the service order if these two conditions exist: the Add assignment field is visible in your theme and the function you are adding the service order to has the function class Assignment. The booth can be either added or assigned if it exists.
    @Elizabeth: Rules are created within the Registration Setup window. There is a section for Exhibitor Registration, rules are created there. You will be able to copy an Exhibitor Registration hyperlink from there.

  • Sherri Hines

    MAMCHB (cmham) database

    Event 5018

    Oder #1756 Booth 100 works - all others do not

  • Danilo Bernal

    Hello Bryals, thanks for your question.

    In order to facilitate adding exhibitor registration orders I highly recommend setup the layout of this window in the way showed in the screenshot. You will be able to see the workflow, first you will type the service order number and then you will select the booth number. This will allow the system to show the registrant type(s) linked to the rule based on the booth size. Hope this clarify your question.

    Danilo

     

  • Sherri Hines

  • Danilo Bernal

    Yes, but only if you also add the account code in the URL, this will allow you to overpass the login page. If you use an email template you can create the link and send those emails from the service order window, if I'm not wrong.

  • Carrie Spalding

    Bryals,

    At this time preview functionality is only on the regular public registration site.  If you wish, submit an enhancement request to make it available for the Exhibitor Reg side.

    Thanks,

    Carrie

  • Sherri Hines

    How do you define or remove the custom order items?

     

  • Sherri Hines

    rules are 1-999999.  Each booth is entered as 9x5 in the service order

  • Danilo Bernal

    I'm not sure if it is AcctCode or AccountCode for the parameter description. Everything else looks good to me.

  • Sherri Hines

    How do you delete a Exhibitor Registrant Type?

  • Danilo Bernal

    What organization and event ID are you using to go and check?

  • Eric Lowe

    You remove custom order items from the form template.  You can remove the merchandise ordering section altogether, or you can edit the section and remove specific items by using the 'Select' link next to the Merchandise label. 

  • Bryan Ryals

    So, for our purposes, we would need to copy the Exhibitor Registration URL, and add &ConfNbr=##### to the end, where the ##### = the Order Number.  For example, if the Order Number is 12345, the addition to the URL would be written as: &ConfNbr=12345?

    This will allow our Exhibitors to bypass the login window and be pointed directly to the correct Exhibitor Account?

  • Jamie Miller

    how do you set it up if a company bought multiple 10x10 booths and gets 4 badges per 10x10 booth?

  • Sherri Hines

    That was the issue that I couldn't find - Thank you - Life Saver

  • Danilo Bernal

    @Jamie, within exhibitor registration rules there are three main options on how to apply the rules: based on the specific booth, all booths linked to the account and the combined area of all booths linked to the order account. In your case you should use the second one: all booths linked to the account. In this case Ungerboeck will check all booths where the service order account linked to the exhibitor service order and will apply the rule appropriately. Hope this helps, you can contact Professional Services if you have any further questions on this topic.

  • Carrie Spalding

    Bryals, it would be helpful to see your set up in this matter.  Danilo will discuss it with you today on your conference call.

    Thank you,

    Carrie

  • Missy Ivan

    I understand this module could work for restaurant bookings whereby the booth assignment is a table. Would anyone be keen to share their process on how this works?
    UBS do you support the use of this module in this way?

    Missy Ivan - Brisbance Racing Club - Brisbane - Australia

  • Bryan Ryals

    I know that I can preview the Registrant web registration site but can this also be done for the Exhibitor site? I'd like to be able to walk through the site to see what the Exhibitor will see once I have configured the Exhibitor Form Template.

  • Bryan Ryals

    Our session with Danilo isn't scheduled until Friday. I have attached a screenshot of the Exhibitor Reg Order window. this seems like the logical place to add an Exhibitor Reg Order but for some reason, I'm not able to select a Reg Type from the dropdown (It is a required field). I have also attached a screenshot of the Exhibitor Reg Setup tab for your information. Thanks in advance.

     

  • Oliver Heinke

    This is exactly what we were waiting for. Thank you

  • Danilo Bernal

    Hello Bryan,

    It is possible, the parameters you need to use are ConfNbr that gives you the service order search linked to the service order and BoothNbr that gives you the booth number. In the majority of the cases the service order search is the same service order number.

    Thanks,

    Danilo

  • Sherri Hines

    I can register the very first person that entered a service order then I can't register anyone else in the Add Exhibitor Registration because the Reg. Type is blank.  Please HELP.  This was due yesterday.

     

  • Sherri Hines

    If the exhibitor is added in the Backoffice, how do they get an confirmation number?

  • Laura Skelton

    Hi Sherri, the confirmation number is their service order number.

  • Bryan Ryals

    Just to confirm, we would need to add the following to the Exhibitor Registration URL:

    &AccountCode=*AcctCode&ConfNbr=*Order Number&BoothNbr=*Booth Number

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