You can fill requisition items directly from your stock inventory. When you fill a requisition item from stock, an issue inventory transaction or transfer inventory transaction to the space for the requisition is automatically created and the requisition item closed.
The requisition item must have GL distribution to fill from stock. If the Use Requisition Distribution On Fill From Stock check box is checked on the Purchasing Configuration screen, the requisition item distribution is used for the issue transaction. If the check box is unchecked, standard distribution (major and minor group distribution) is used.
You cannot fill lot or serial controlled items from stock.
To fill an item from stock:
- Click the Requisition Items link from the Main Menu. The Requisition Items screen opens.
- Verify the Fill From Stock, Fill From Stock Quantity, Fill From Stock Space and From Stock Transaction Date columns display. See Column Settings to add additional columns to the screen.
- Check the Fill From Stock check box for each item you want to fill from inventory stock.
- Update the quantity in the Fill From Stock Quantity column if needed.
- Select the space for where the stock inventory item is from. The issue transaction issues it from the selected space.
- Enter the date to use as the transaction date for the inventory transaction into the From Stock Transaction Date.
- Click the Save button.
The unit cost for the item in the transfer inventory transaction when using Fill From Stock is the item’s average cost associated with the space from which you are transferring. The average cost is calculated based on the transactions made for this item within this space. For example:
- Purchase order for Space A for 1 item with a 3 EUR cost. Average cost is 3 EUROS in Space A for a total of 1 item.
- Purchase order for Space A for 1 Item with a 7 EUR cost. Average Cost is 5 EUROS in Space A for a total of 2 items.
- Receipt transaction for Space A for 1 Item with a 0 EUR cost. Average cost is 3.333 EUROS in Space A for a total of 3 items.
- Purchase order for Space B for 1 Item with a 12 EUR cost. Average cost is 12 EUROS in Space B for a total of 1 item.
- Transfer (Fill from Stock) 1 item from Space A to Space B. Unit Cost is 3.333 EUROS.
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