Budget codes determine which GL accounts are eligible for budgeting, the budget allocation for a GL account and to assist in grouping and separating GL accounts from a budgeting perspective. Once you create budget codes, you can assign them to GL accounts.
Add a Budget Code
- Click the Budget Codes link from the Main Menu. The Budget Codes screen opens.
- Click the Add button. The Add Budget Code screen opens.
- Enter the necessary information:
- Description - Name of the budget code.
- Code - Unique alphanumeric code.
- Status - If checked, the budget code is available for GL accounts.
- Expand the Budget Allocation section.
- Enter the appropriate ratio to adjust the percentage for the month into the Budget Ratio field. The percentage for the remaining months adjusts accordingly.
- Click OK.
Assign Budget Codes to GL Accounts
- Click the GL Accounts link from the Main Menu. The GL Accounts screen opens.
- Select the GL accounts to assign a budget code. Use Ctrl+Click or Shift+Click to select multiple GL accounts.
- Right-click and select Edit Multiple. The Edit Multiple GL Accounts screen opens.
- Check the Budget Code check box.
- Select the budget code to assign to the selected GL accounts from the drop-down.
- Click OK.
Once a budget code is assigned to the GL account, it is available for budgeting.
Change a Budget Code
You can change the information for a budget code after you have created it. If you change the budget allocation for a budget code, it does not update existing budgets; it only updates for budget codes you assign to GL accounts moving forward.
- Click the Budget Codes link from the Main Menu. The Budget Codes screen opens.
- Select the budget code to edit.
- Right-click and select Edit. The Edit Budget Code screen opens.
- Make the desired change.
- Click OK.
Inactivate a Budget Code
If you no longer use a budget code but want to keep record of it for reporting or other purposes, you can make it inactive. When you make a budget code inactive, it is no longer available for selection for GL accounts.
- Click the Budget Codes link from the Main Menu. The Budget Codes screen opens.
- Select the budget code to make inactive.
- Right-click and select Edit. The Edit Budget Code screen opens.
- Uncheck the Status check box.
- Click OK.
Delete a Budget Code
If you no longer use a budget code and don't want to keep a record of it, you can delete it. You cannot undo the delete process.
- Click the Budget Codes link from the Main Menu. The Budget Codes screen opens.
- Right-click on the budget code to delete.
- Select Mark for Delete.
- Click the Save button.
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