You can copy and paste bookings to make creating multiple bookings much faster. There are also additional copy options, such as copy and pasting to multiple spaces and dates and copying bookings from other events.
To copy and paste a booking:
- Click the Events link from the Main Menu. The Events screen opens.
- Select the event with the bookings to copy.
- Right-click and select Edit -> Edit. The Edit Events screen opens.
- Select the Bookings tab.
- Select the booking to copy. Use Ctrl+Click or Shift+Click to select multiple bookings.
- Right-click and select Copy Row(s).
- Right-click on the booking again and select Paste Row(s). A new row is pasted into the tab with the same information as the copied row except for the Status. The status is set according to the rules defined by the event conflict and waitlisting settings.
Copy and Paste Bookings to Multiple Spaces
You can paste a booking to multiple spaces if there is a booking for the same date and time but for a different space. To copy and paste a booking to multiple spaces:
- Click the Events link from the Main Menu. The Events screen opens.
- Select the event with the bookings to copy.
- Right-click and select Edit -> Edit. The Edit Events screen opens.
- Select the Bookings tab.
- Select the booking to copy.
- Right-click and select Copy Row(s).
- Right-click on the booking again and select Paste to Multiple Spaces. The Paste to Multiple Spaces screen opens.
- Select the space(s) to copy the booking information from the Space drop-down. Each time you select a space, a new line is added to the screen. Continue selecting spaces until you have selected all necessary spaces.
- Click OK. A new booking line is added for each selected space with the same information as the copied row except for the status. The status is set according to the rules defined by the event conflict and waitlisting settings.
- Click OK on the Edit Event screen to save the bookings.
Copy and Paste Bookings to Multiple Dates and Times
You can paste a booking to multiple dates or times if there is a booking for the same space but needed for different dates and/or times. To copy and paste a booking to multiple dates and/or times:
- Click the Events link from the Main Menu. The Events screen opens.
- Select the event with the bookings to copy.
- Right-click and select Edit -> Edit. The Edit Events screen opens.
- Select the Bookings tab.
- Select the booking to copy. Use Ctrl+Click or Shift+Click to select multiple bookings.
- Right-click and select Copy Row(s).
- Right-click on the booking again and select Paste to Multiple Dates. The Paste to Multiple Dates screen opens.
- Enter the start date and time of the new booking into the Start Date and Start Time fields.
- If necessary, right-click and select Insert Row to add any additional rows.
- Click OK. A new booking line is added with new dates and times. All other information remains the same except for the status. The status is set according to the rules defined by the event conflict and waitlisting settings.
- Click OK on the Edit Event screen to save the bookings.
Copy Bookings From Other Events
You can use Copy From Event to create bookings from existing bookings on an event. To copy bookings from an existing event:
- Click the Events link from the Main Menu. The Events screen opens.
- Select the event with the bookings to copy.
- Right-click and select Edit -> Edit. The Edit Events screen opens.
- Select the Bookings tab.
- Right-click on a booking and select Copy From Event. The Copy From Event screen opens.
- Select the event that contains the bookings to copy from the Event drop-down. You must select an event.
- Click the Search button. The screen displays the booking(s) for the selected event.
- Select the bookings to copy. Use Ctrl+Click or Shift+ Click to select multiple bookings.
- Click the Select button. The Copy From Event | Paste Bookings screen opens.
- Select the desired date and time options from the Date and Time Options section:
- Keep Original Dates/Keep Original Times - Uses the dates and times of the bookings selected in step 8.
- Peg Dates to/Peg Times to - Enter the date and/or time for the new booking(s).
- Click OK. A new booking line is added for each booking with the selected date and time. The status is set according to the rules defined by the event conflict and waitlisting settings.
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