Edit Multiple Events

You can edit the information for several events at one time using Edit Multiple. You cannot change the bookings on multiple events or change the event status on multiple events. To edit several events at once:

  1. Click the Events link from the Main Menu. The Events page opens.
  2. Select the events to edit. Use Ctrl+Click, Shift+Click or click and drag to select several events at one time. If you need to edit all the events in the list, you can click the left most column in the page to highlight all the events in the list.
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  3. Right-click and select Edit Multiple. The Edit Multiple Events window opens.
  4. Check the check box next to the field(s) to edit.
  5. Select the new value(s) from the drop-down. Only checked fields are updated. If no value is selected in a drop-down and the check box is checked, the field is updated on all events to blank.
  6. Click OK.

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Comments

6 comments

Date Votes
  • joe

    Hello,
    I have followed these directions, however, I am having an issue when trying to edit the entire space booked for an event (not an option in the edit multiple window). For example, we have an event which has switched locations and instead of changing each individual space, as was done by my employee, is their a way to edit all the spaces at the same time? Or, is there another way to do so? Thanks!

    0 upvotes

  • Maggie U.

    Hi Joe,

    The Edit Multiple screen for Events won't allow you to change the booked spaces within an event. To change the booked spaces on an event, you have to go to the Edit Event screen, select the Bookings tab and make those changes there. If you want to only update the information for a space such as date, time, status, etc., you can select multiple bookings and use the Edit Multiple screen from there. However, this will only allow you to edit the booking details and will not change the actual space being booked.

    Thanks,
    Maggie

    0 upvotes

  • Levin Shum

    Hi Maggie,

     

    Our users ran into this problem too. Does it mean there is no way to apply a space change in bulk within an event? We could do that in v19 though .... Not v20.

     

    Regards,

    Levin

    0 upvotes

  • Maggie U.

    Hi Levin,

    There is an Edit Multiple Bookings option available on the Bookings tab to update information for multiple bookings on an event.  Start Date/Time, End Date/Time, Usage, Rate Type, etc. can be edited for multiple bookings on a single event using this screen.

    Thanks,
    Maggie

    0 upvotes

  • Levin Shum
    • Edited

    Hi Maggie,

     

    Thank you for your reply. Be specific, it is the Space (Room) that need to be changed on multiple rows. This can be done in v19. But so far I couldn't find a way in v20. Is there a way somehow to get it done in v20? Because Space is not an option in Edit Multiple Bookings screen.

     

    Regards,

    Levin

    0 upvotes

  • Maggie U.

    Hi Levin,

    I think you are referring to the ability to copy and paste the cells to change them en masse?  Unfortunately, this isn't available in v20 due to technical limitations.  We know this is a well-loved feature and is included in our future plans which will be shared in more detail at our Global Conference in a few weeks!

    Thanks,

    Maggie

    0 upvotes

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