Notices

You can display notices on the Booking Calendar and Function Calendar to show special information, such as facility maintenance scheduled, facility closings, etc. 

Configure the Notice Category

  1. Click the Notice Categories link from the Main Menu. The Notice Categories screen opens.
  2. Click the Add button. The Add Notice Category screen opens.
  3. Enter the necessary information:
    • Description - Name of the notice that displays on the calendar, such as Maintenance or Other Events.
    • Type - Select if the notice is a text value or numeric value. Text is most commonly used.
    • Code - Unique alphanumeric code.
  4. Click OK.

Configure the Notices for the Notice Category

  1. Select the category you created in the Configure the Notice Category section.
  2. Right-click and select Add Notice Detail. The Add Notice Detail screen opens.
  3. Enter the necessary information:
    • Value - Description of the notice such as Parking Lot Paving or Carpet Cleaning.
    • Start Date - Beginning date for the notice to display on. This is not the date that the notice begins to display. For example, entering 11/11/2030 displays the notice on the calendar for 11/11/2030. It does not mean that the notice begins to display on 11/11/2030.
    • End Date - Last day to display the notice. This is not the date that the notice  stops displaying. For example, entering 12/12/2030 displays the notice on each day from the date entered into the Start Date field to 12/12/2030. It does not mean that the notice stops display on 12/12/2030.
    • Daily - If checked, the notice displays on each day on the calendar. If it is not checked, the notice spans across all the days in the start and end date range.
    • Font Family - Font used to display the notice text.
    • Font Size - Font size used to display the notice text.
    • Text Color - Color of the notice text.
    • Background Color - Background color for the notice.
    • Justification - Select to display the text left justified, centered, or right justified.
    • Underline, Bold, Italics - If checked, the text displays with the selected formatting.
  4. Click OK.

Display the Notices on the Booking Calendar

  1. Click the Calendar link from the Main Menu. The Booking Calendar opens.
  2. Select the Settings tab. 
  3. Click the Display Notices toggle.
  4. Click the Select Notices button to select which notices to display. The Select Notices screen opens.
  5. Select the notice category(ies) to display in the Available section. Use Ctrl+Click or Shift+Click to select multiple notice categories.
  6. Click the single right arrow button to move the selected notice category(ies) to the Selected section of the screen.
  7. Use the up and down arrows to the right of the Selected section of the screen to change the order of the notice categories.
  8. Click OK.

Display the Notices on the Function Calendar

  1. Click the Function Calendar link from the Main Menu. The Function Calendar opens.
  2. Select the Settings tab. 
  3. Click the Display Notices toggle.
  4. Click the Select Notices button to select which notices to display. The Select Notices screen opens.
  5. Select the notice category(ies) to display in the Available section. Use Ctrl+Click or Shift+Click to select multiple notice categories.
  6. Click the single right arrow button to move the selected notice category(ies) to the Selected section of the screen.
  7. Use the up and down arrows to the right of the Selected section of the screen to change the order of the notice categories.
  8. Click OK.

Add Notices from the Calendars

If notices are displayed on the Booking Calendar or Function Calendar, you can add a new notice directly from the Booking Calendar or Function Calendar. The below steps assume the notice category is already displayed on the calendar. To create a new notice from the Booking Calendar or Function Calendar:

  1. Click the Calendar or Function Calendar link from the Main Menu. The Booking Calendar or Function Calendar screen opens.
  2. Right-click on the notice category for the notice. 
  3. Select Edit Notice Category. The Edit Notice Category screen opens.
  4. Select the Note Details tab.
  5. Click the Add button. The Add Notice Detail screen opens.
  6. Enter the necessary information. 
  7. Click OK.

Notice Security

Allow Delete of Notices

This access privilege controls who can delete notices and notice details. Roles/users are assigned security privileges in two parts - Assign Access Privileges and Assign Details. When a role/user is assigned to the privilege, Assign Details defaults to all notices. To limit access to deleting notices, right-click on the role/user assigned to the privilege and select Assign Details.

If no roles/users are assigned to the privilege, it is considered inactive and all roles/users can delete all notices. If a role/user is assigned (activating the privilege), all unassigned roles/users cannot delete any notices.

Allow Edit/Add of Notices

This access privilege controls who can edit and add notices and display notices on the property screens, such as the Property Booking Calendar. Roles/users are assigned security privileges in two parts - Assign Access Privileges and Assign Details. When a role/user is assigned to the privilege, Assign Details defaults to all notices. To limit access to editing and adding notices, right-click on the role/user assigned to the privilege and select Assign Details.

If no roles/users are assigned to the privilege, it is considered inactive and all roles/users can edit, add and view all notices. If a role/user is assigned (activating the privilege), all unassigned roles/users cannot add, edit or view notices on the property screens.

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Comments

10 comments

Date Votes
  • Brooke Adamson

    We have two notices called Booking Conflicts 1 and Booking Conflicts 2. A user explained that this is the case because there was a 'limit' on the number of entries each category could have, so when they 'hit' the limit they created the 2nd category and after a certain amount of time would go 'clean up' and delete old ones. Long question short: is there a limit on the number of entries you can enter per notice category?

    0 upvotes

  • Maggie U.

    Hi Brooke,

    There is no limit on the details that can be created for a notice.  When the users say they hit a "limit," what happens? 

    Thanks,
    Maggie

    0 upvotes

  • Megan Eve

    Would Notices be used to show what we call "dark" days? We use lead and strike times for events but this is something like an event is blocking another venues parking lot so we do not want to book that venue the lot is being blocked. But we also don't want to "book" and event for that space just to block off the venue on the booking calendar. We want our employees to know that they cannot book that space without creating an event. thanks!

    0 upvotes

  • Sean Tame

    You could consider booking the venue that cannot be used against the event that is blocking the other event with a specific status or usage.  This way, you can see that the event has an impact on the space but not have to charge for or script into that space.

    0 upvotes

  • Mary Ann Torres

    I am on the main menu and I do not see a link for Notice Categories.

    Help

    0 upvotes

  • Megan Eve

    Mary did you try searching for it in the 'find menu item'

     

    0 upvotes

  • Laura Alexander

    Can we look at adding notices to the events calendar and calendar of events?

     

    0 upvotes

  • Mark Fingerhut

    We've had some initial discussions about adding notices to the monthly-formatted calenders including Event Calendar and Calendar of Bookings, but no timeline to do this currently. What are you referring to with the Calender of Events? Is that the public-facing online calendar? Or something else. Thanks. 

    0 upvotes

  • Jule Sievert

    Hey all,

    is it possible to make these booking calendar notices visible in the dashboard, too?

    i basically want to see all the notices immediately in a list like in the notice categories, but i do not seem to be able to access this specific notices view.

    many thanks

    0 upvotes

  • Sam Wilson

    Hello Jule,

    Notices are not currently available as a standalone view that could be directly added to the Dashboard using a view gadget. 

    It may be possible to create a custom data source in order to ultimately display an EZWriter gadget with this information. Your CSM can assist you in researching alternatives.

    This may also be a good idea for an enhancement to the application. You can submit an enhancement request using our Product Idea forums.

    1. Access the Support Center. (https://supportcenter.ungerboeck.com )

    2. Go to the The Community by clicking on the Collaborate! button.

    3. Click on the Product Ideas tab.

    4. Click the Enter the Forum button for the forum where you would like to add the enhancement request. (I believe this would fit best in the Venues or General Product Ideas forums.)

    5. Click the Create a Post in this Topic button.

    6. Complete the form and click the Submit button.

    Regards,

    Sam

    0 upvotes

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