You can configure the software to automatically assign additional rates for a space booking after a set period of time is exceeded. For example, you can set a maximum number of hours a customer can rent a space at a standard rate and then charge any hours over that at a premium rate. You configure this using Booking Usages.
- Click the Booking Configuration link from the Main Menu. The Booking Configuration screen opens.
- Select the Other tab.
- Expand the Booking Rates and Orders section.
- Check the Enable Multiple Prices for Single Day Bookings check box.
- Click OK. Next you need to create the resource for the additional booking rate you want to charge.
- Click the Resources link from the Main Menu. The Resources screen opens.
- Click the Add button. The Add Resource screen opens.
- Enter a unique resource type starting with a 1 into the Type field.
- Enter the additional necessary information for the resource such as U/M and U/T. If you want to charge the additional rates on an hourly basis, set the U/T for the resource to Hourly. See Resource Types for details on the available fields.
- Click OK. After adding the resource type, you need to add the additional rate to a price list.
- Click the Price Lists link from the Main Menu. The Price Lists screen opens.
- Select the price list for the additional rate.
- Right-click and select Add -> Add Price List Item. The Add Price List Item screen opens.
- Select the booking order form (BK is the code) from the Form drop-down.
- Select the type created in step 7 from the Type drop-down.
- Click OK. After you configure the additional rate, you configure the usages for the additional rates.
- Click the Usages link from the Main Menu. The Usages screen opens.
- Select the existing booking usage (the Use for Bookings check box is checked) to configure for the different rate. If there is not an existing booking usage you want to use, add a new usage using the Add button.
- Right-click and select Edit. The Edit Usage screen opens.
- Select the Bookings tab.
- Enter the following information:
- Maximum Base Rate Hours - Maximum number of hours to charge the base (standard) rate.
- Additional Hour Rate - Resource type created in step 7. Anything above the Maximum Base Rate Hours is charged at this rate.
- Click OK.
When you create a single day booking and set the booking usage to the usage configured in step 18, the rate uses the base (standard) rate for the maximum hours you configured and then charges the additional rate after the maximum hours is exceeded.
Every time the booking hours change (adjusting the start and end time of the booking), the additional charges rate is adjusted accordingly.
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