Registration Terminology Guide

Below is a list of terms commonly used with Momentus Enterprise and how they relate to Registration. 

Add-On Items - Items that are connected to the registration order rather than to the registrant. For example, parking passes.

Badges - Identification/Name badges for your event attendees. Badges can include photos, company logos, barcodes and QR codes. 

Barcode - A machine-readable code in the form of numbers and a pattern of parallel lines of varying widths, printed on a badge. You can configure barcodes to store different information from the software, such as name, company, registrant type, etc.

Cancellation Fee - An automatic charge you can configure for when a registrant cancels his/her registration or a registration function.

Capacity - The number of registrants that allowed to register. You can set capacity for the event/registration as a whole and/or by registrant type or function.

Custom Field Sets - Fields created by you that are used to gather additional information from registrants (such as member ID numbers, age of children attending, etc.). Also known as User Defined Fields, or UDFs. 

Custom Order Fields - Custom fields that are only asked one time for a registrant group. For example, multiple people from the same organization are registered at one time, and the organization's membership ID is a custom field; however, the registrants only need to enter it once, not for each registrant, as the number is the same for everyone. 

Custom Registrant Fields - Custom fields that are asked for each registrant. For example, asking if someone has a seating preference for a dinner event. The registrant's responses are saved with the registrant. 

Event Functions - The scheduled sessions, meals, breaks, etc. that take place during the event.

FCI - Function Check-In

Form Template - The pages and sections that make up your online registration site. 

Guest - Someone who is accompanying a registrant. Guests typically have different pricing and options during registration.

Housing - The blocks of hotel rooms available for registrants. Details include the hotel types, room types, pricing, and check-in and check-out times.

Merchandise - Items connected to the registrant that are unrelated to attending an event or function. For example, purchasing a book when registering for a continuing education class.

Preference Types - Used to manage the communication and data storage preferences for registrants. 

Price Lists - A set list of charges for services and items that is used to price registration, service orders, etc. Even if a price list is used, you can override prices during registration setup. Price lists are also used to determine currency, whether an item is tax-inclusive, maximum/minimum quantities, etc.

Price - Charge for all registrants to attend. If a price is set, and then registrant types are added, the registrant types override the price.

Profile Fields - Commonly gathered information for registrants such as dietary preferences and allergy information.

Promo Codes - Available discount codes that registrants can use during online registration.

QR Codes - A machine-readable code typically used  on registrant or exhibitors’/delegates’ badges for check-in processing, attendance tracking, and networking purposes.

RCI - Registration Check-In

Registrant - A person who registers to attend an event; an attendee to an event.

Registrant Approvals - Control which registrants are accepted or declined to attend an event. Used with Registration Check-In (RCI).

Registrant Orders - Orders attached to the individual registrant (t-shirt, meal, program, etc.)

Registrant Type - Designates different types of registrants. For example, adult, child, member, non-member, silver/gold/platinum status, etc.). You can assign different pricing and custom fields to each registrant type. If you use registrant types, it overrides any previously configured prices. Registrant types are required for registration.

Registration Confirmations - An email that is generated once a registration is processed online which provides a summary of registrants, items ordered and order total.

Registration Function - The events a registrant can register to attend. 

Room Flow - The number of hotel rooms available to registrants to reserve.

User Defined Fields - Fields created by you that are used to gather additional information from registrants (such as member ID numbers, age of children attending, etc.). Also known as Custom Fields.

Waitlist - When a registration capacity is fulfilled, registrants can continue to register to create a list of people who want to attend that event/function/registrant type. Registration fees and registration order items are not charged when a registrant is added to the waitlist. If a registered attendee cancels, you can use the waitlist to offer the open spot to another registrant. You can automate the waitlisting processing using Automatic Waitlist Filling.

Waitlist Capacity - The number of registrants allowed on the waitlist.

Web Configuration - The configuration options available on the Registration Form Setup tab on the Registration Setup screen. This includes the form template, web skin, dictionary, etc. You can create multiple web configurations.

Web Skin - The background color, font style and color, heading, buttons, page settings and page sections for the online registration website.