You use access privileges to control the information roles/users can add, edit, delete or view. You use access privileges in conjunction with access management. Proceed cautiously before making changes to any access privileges as any changes may have an impact on other users in your system.
You can change function access privileges from either the Access Privileges screen on the Main Menu or from the Event Management Configuration screen on the Access Privileges tab.
Below is a list of available function access privileges.
Allow Event Function Modification (Add, Edit, Delete)
This access privilege controls who can add, edit or delete functions. Any roles/users assigned to the privilege can add, edit and delete functions while any roles/users not assigned to the privilege cannot add, edit or delete functions. If no roles/users are assigned to the privilege, it is considered inactive, and all roles/users can add, edit and delete functions.
Allow Function Modification by Coordinator
This access privilege controls who can change and view function information based on the coordinator assigned to the function. Roles/users are assigned security privileges in two parts - Assign Access Privileges and Assign Details. When a role/user is assigned to the privilege, Assign Details defaults to all coordinators. To limit access to selected coordinators, right-click on the assigned role/user and select Assign Details to access the Assign Details screen.
If no roles/users are assigned to the privilege, it is considered inactive, and all roles/users have access to all coordinators' function information. If a role/user is assigned (activating the privilege), all unassigned roles/users cannot change or view any coordinators' function information, even functions where the user is the primary coordinator. Roles/users with view only access can view coordinators' function information but cannot change it.
Comments
6 comments
Is it possible to let a user edit a function with coordinator "A" but not functions that are assigned to coordinators other than "A", including no coordinator assignment?
0 upvotes
Hi Carlos,
The Allow Function Modification by Coordinator covers the ability to edit a function for certain coordinators but if a function has no coordinator assigned, then anyone can edit it when using this access privilege.
Thanks,
Maggie
0 upvotes
Momentus Support Center
Allow Function Modification by Coordinator
I am not getting the logic of this privilege. I want users to be able to assign themselves to a function and when it is assigned, they are the only person that can edit.
How can I achieve this? When I assign to the privilege as read only, they are unable to edit any function, even if they are the coordinator and not allowed to assign themselves either.
If I leave read only as uncheck they can amend any function even if assigned to someone else.
Please advise. Thanks
0 upvotes
Hi Theresa,
Are you adding the second part of the Access Privilege? Once you have added a coordinator to the access Privilege Privilege Details, it's important to right click on them in that section and select Assign Details. The Assign Details window will pop up and you need to ensure they are the only one assigned to the box on the right. The system will default this to All Coordinators, which might be why everyone is still able to amend the functions assigned to one coordinator.
Let me know if this fixes the issue.
Many thanks,
Chelsea
0 upvotes
I have this working now but it is a bit labour intensive as you have to add each individual person for each of the coordinator. Would be better if you had the option to add as roles as well as individuals.
There is also the maintenance if anyone new starts that you have to add them to all of the coordinator privileges too.
0 upvotes
Hi Theresa,
Great to hear it is now working!
As the Coordinator field is usually filled by a personnel account record, in most situations it is the individual that needs to be specified on the access privilege.
In terms of maintenance, this is a great point. Please enter an enhancement request with any ideas you have to make this easier.
Many thanks,
Chelsea
0 upvotes
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