Square Foot / Square Meter Space Booking Rates

You can configure space rental rates based on the square footage or square meters of the booked space.  This allows for an automatic calculation of the space charges based on the rate per square foot/meter. The below steps refer to square footage but you can use the same steps for square meters. 

To configure square footage rates:

• Configure the Resource Type
• Add the Resource Type to a Price List
• Define the Square Footage on the Space
• Add the Rate to the Space

Configure the Resource Type

You must create a resource type for the square footage rate. To configure the resource type:

1. Click the Resources link from the Main Menu. The Resources screen opens.
2. Click the Add button. The Add Resource screen opens.
3. Enter the necessary information:
   • Type - Alphanumeric code specific to the resource type. Spaces should begin with 1. 
   • Resource Type Description - Description of the resource type.
   • U/M - Select Square Foot.
   • Per - Number of units by which the room is priced. This is typically set as 1 Day or 1 Event. Setting this to 1 Day applies a rate for each day the space is booked. Setting this to 1 Event applies the rate only once for the entire span of the event.
4. Enter any additional information for the resource types as necessary. See Resource Types for information on the additional fields.
5. Click OK.

Add the Resource Type to a Price List

You now need to add the new resource type to the price list.  

1. Click the Price Lists link from the Main Menu. The Price Lists screen opens.
2. Select the price list for the resource type.
3. Right-click and select Add -> Add Price List Item. The Add Price List Item screen opens.
4. Select the booking order form (BK is the code) from the Form drop-down.
5. Select the resource type created in Configure the Resource Type from the Type drop-down.
6. Enter any additional information for the resource type as needed.
7. Click OK.

Define the Square Footage on the Space

After the rate is added to the price list, you can configure the square footage of the space. To add the square footage to the space:

1. Click the Spaces link from the Main Menu. The Spaces screen opens.
2. Select the space for the square footage.
3. Right-click and select Edit. The Edit Space screen opens.
4. Select the Details tab.
5. Expand the Booking Defaults section.
6. Enter the square footage into the Default Booking Units field.
7. Select Square Footage from the Default Booking U/M drop-down.
8. Click OK.

Add the Rate to the Space

To calculate the square footage rate, you must add the resource type created earlier as an available rate for the space. To add the resource type as an available rate for the space:

1. Click the Spaces link from the Main Menu. The Spaces screen opens.
2. Select the space for the square footage rate.
3. Right-click and select Edit. The Edit Space screen opens.
4. Select the Pricing tab.
5. Click the Select button. The Select Space Rates screen opens.
6. Select the price list the rate was added to from the Price List drop-down.
7. Select the resource type(s) created earlier from the Rate drop-down. 

8. Click OK.

When adding a booking for the configured space, the square footage rate is available for selection in the Rates drop-down. The rate is calculated based on the square footage of the space.