Configuring Registration Function Items

Registration or merchandise options that are only offered when a user registers for a specific function can be managed with Function Items.

Example Usages:

Scenario 1:  One of the speakers at a multi-day conference is selling merchandise in advance at a discounted price – but only to individuals registered to attend their presentation. The speaker does not want the merchandise options to be visible to other registrants.

Scenario 2:  A 2-part class comprised of a Basic and an Advanced session is being offered as part of a conference. The Advanced session will only be offered to individuals that register for the Basic session. Note: In this scenario the Advanced session is treated as an order item, rather than as a standard registration function.

Please note:

Registration function items are enabled via organization parameter. Prior to following the directions in this article, organization parameter ER 860 – Show Multiple Items Per Function  should reflect an Alphanumeric Value of “Y”.

Configuration:

Use the following steps to configure Registration Function Items. Note: Edit the window layout if all sections/tabs or fields referenced are not visible.

1. Access Registration Setup.
2. Add or edit the registration function to which the function items will be added.
3. On the Function Items tab, click Add. The Add Item window opens.
4. Complete the Item Description field. This is the description displayed for the item.
5. Select a Resource. A resource is required for tracking purposes. The resource used for the function item can be used once per function but can be used on multiple functions. 
6. Check the box for Make Dependent on Function.
7. (Optional) Complete the Item Maximum Quantity field.
8. (Optional) Configure capacity for the item by completing the Maximum Capacity Type and Capacity fields.
9. (Optional) Configure a waitlist for the item by completing the Waitlist Capacity field.
10. (Optional) Complete the Advanced, Standard, and Late pricing fields for each applicable price list.
11. (Optional) Configure Volume Pricing by right-clicking on a price list, then selecting the Volume Pricing option.
12. (Optional) Configure Cancellation Fees by right-clicking on a price list, then selecting the Cancellation Fees option.
13. Click OK to save the item.

Note:

User Defined Fields are not available for Registration Function Items. As of .99, it is not possible to prompt the public registration user to complete additional fields based on the function item selected.