Manage the Group Room Calendar

The Group Room Calendar allows you to quickly see when spaces and property rooms are available.  Similar in appearance to the Booking Calendar, this calendar can be configured to show the hotel rooms along with available venue space categories.

The calendar displays the number or area of rooms available, the number of booked rooms grouped by status and the rates these are to be sold at. See Configure Housing for Online Registration for more information about assigning Properties and Room Types.

Accommodation availability can be either manually entered, or the API can be used to integrate with a Property Management System. If you would like more information about API integrations, connect with your primary Momentus contact.

When configuring the Group Room Calendar, you can save views to help Users easy switch between different combinations of space categories and properties.

In this article:

• Manage Properties on a Group Room Calendar View
  • Add properties to a Group Room Calendar view
  • Remove properties from a Group Room Calendar view
• Manage Space Categories on a Group Room Calendar View
  • Add space categories to a Group Room Calendar view
  • Remove space categories from a Group Room Calendar view
• Advanced Group Room Calendar Configuration

Manage Properties on a Group Room Calendar View

Add properties to a Group Room Calendar view

To add properties to your view:

1. Navigate to the Group Room Calendar page. 
2. Click Select Properties.
3. The Available pane shows a list of Properties. 
4. Select the Properties you want to display on the group room calendar. 
5. Click > to move them to Selected or use >> to move them all.
6. Click OK. The properties will display under Hotel Availability on the calendar.
7. Save your view

Remove properties from a Group Room Calendar view

To remove properties from your view:

1. Navigate to the Group Room Calendar page. 
2. Click Select Properties.
3. The Selected pane shows a list of Properties currently showing on the calendar view.
4. Select the Properties you want to remove.
5. Click < to move them to Available or use << to remove them all.
6. Click OK. The properties will no longer display under Hotel Availability on the calendar.
7. Save your view

Manage Space Categories on a Group Room Calendar View

Add space categories to a Group Room Calendar view

To add space categories to your view:

1. Navigate to the Group Room Calendar page.
2. Click Configure Spaces. 
3. The Available pane will show the space Categories. These are not the individual spaces like on the Booking Calendar, but the category a space is assigned to. 
4. Select the space categories to display on the calendar. 
5. Click > to move them to Selected or use >> to move them all.
6. Click OK. The spaces will display under Space Availability on the calendar.
7. Save your view

Remove space categories from a Group Room Calendar view

To remove space categories from your view:

1. Navigate to the Group Room Calendar page.
2. Click Configure Spaces. 
3. The Selected pane will show the space Categories currently showing on the calendar view. These are not the individual spaces like on the Booking Calendar, but the category a space is assigned to. 
4. Select the space categories to remove from the calendar. 
5. Click < to move them to Available or use << to remove them all.
6. Click OK. The spaces will no longer show under Space Availability on the calendar.
7. Save your view

Advanced Group Room Calendar Configuration

The Group Room Calendar can be configured to show the space category result calculations based on either Space Area or Space Count. It is also possible to remove some of the accommodation calculations from your view.

To configure these options:

1. Navigate to the Group Room Calendar page.
2. Click Configuration and update the settings as needed:
   • Display Spaces as Area or Count. This will appear in each display where it is not a value based amount.
     • Area: Shows the total amount of square feet/meters available
     • Count: Shows the total number of rooms available.
   • Hide Total Rooms: Hides the row for the total rooms across the property. 
   • Hide Total Available Rooms: Hides the row for the total of non-booked rooms on the property.
   • Hide Transient Rooms Booked: Hides the row for number of rooms booked by guests not in the group on each property.
   • Hide Forecasted Rooms: Hides the row for the number of rooms a reservation manager may be picked up for the property.
   • Hide Budgeted ADR: Hides the row for the average daily rate budgeted for each property.
   • Hide Group ADR: Hides the row for the average daily rate which have been booked as definite for each property. 
   • Hide Minimum Acceptable Rate: Hides the row for the minimum daily rate which can be offered to prospects.
3. Click OK. 
4. Save your view.