Session Proposal Topics

You use Session Proposal Topics to categorize submitted proposals, assign proposal evaluators and create conference content tracks. When using topics in the online proposal submission process, submitters select the topic for their proposal. 

Add a Topic

  1. Click the Topics - Session Proposals link from the Main Menu. The Session Proposal Topics page opens.
  2. Click the Add button. The Add Session Proposal Topic window opens.
  3. Enter the following information:
    • Description - Name of the proposal topic.
    • Text Color - Text color of the proposal description.
    • Background Color - Background color of the proposal description.
    • Active - If checked, the proposal topic is available for selection.
  4. Click OK.

Change a Topic Description, Text Color or Background Color

You can change the description, text color or background color of a proposal topic after you have already created it. When you change the description, text color or background color of a proposal topic, it updates in all existing Session Proposal configurations. If you don't want to update existing Session Proposal configurations, then you must add a new proposal topic using the steps in the Add a Topic section.

  1. Click the Topics - Session Proposals link from the Main Menu. The Session Proposal Topics page opens.
  2. Right-click on the proposal topic you want to change.
  3. Select Edit. The Edit Session Proposal Topic window opens. 
  4. Update the description, text color and/or background color.
  5. Click OK.

Inactivate a Topic

If you no longer use a proposal topic but want to keep record of it for reporting or other purposes, you can make it inactive. When you make a proposal topic inactive, it is no longer available for selection by a submitter on the submission form and is removed from any existing submission forms.

  1. Click the Topics - Session Proposals link from the Main Menu. The Session Proposal Topics page opens.
  2. Uncheck the Active box for the proposal topic you want to make inactive.
  3. Click Save.

Delete a Topic

If you no longer use a proposal topic and don't want to keep a record of it, you can delete it. When you delete a topic, it is removed from any existing configurations and proposals. This process cannot be undone.

  1. Click the Topics - Session Proposals link from the Main Menu. The Session Proposal Topics page opens.
  2. Right-click on the proposal topic you want to delete.
  3. Select Mark for Delete.
  4. Click Save.

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Comments

3 comments

Date Votes
  • Verena Zublasing

    Hello, we did the upgrade to 96C and in the Topics - Session Proposals from the main menu all our topics are still there. all of them are active. 

    but when editing a session submission proposal form of an event, by clicking on show topics and then on select topics, the list is empty (same for presentation types) . any suggestions? thank you

    1 upvotes

  • Mike Schepker

    Hi Verena,

    In .96, we gave users the ability to have different topics and presentation types per form. Previously, any topics and presentation types added to one form were added to all forms on that event. In order to do this, you must first add the topics and types to the Submission Setup window. 

    In order to add topics and presentation types to an event, go to Tools -> Session Proposal Management -> Submission Setup. On the Proposal Submission Setup screen that opens, there are two new tabs, Event Presentation Types and Event Topics. If you do not have these on your layout, you will need to edit the layout and add them. 

    Once the topics and presentation types are added to the setup, you can then add them to each individual submission form using the Select hyperlinks that you're used to. 

    Hope this helps!

    Thanks,

    Mike

    0 upvotes

  • Verena Zublasing

    oh that is great! all worked out fine! 

    thank you so much for your prompt reply!

    best

    Verena

    0 upvotes

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