The Exhibitor Portal is a public-facing online application that you can use to help streamline your exhibition. Your exhibitors can log into the Exhibitor Portal to:
- Apply for exhibit space. This creates a potential exhibitor in the software but does not create an order.
- Order booth space. This creates a booth order with the appropriate items in the software. You can include this as part of the application process.
- Verify a renewal order from the last event. Exhibitors can confirm and pay for copied orders from the last event or for an order a salesperson created manually.
- Verify company and contact information.
- Select and order a booth from the floor plan. This creates a booth order with the appropriate items in the software and assigns the booth to the exhibitor.
- Select a preferred booth from the floor plan. This fills in the Preferred Booth fields for the exhibitor.
- Review booth proposals created by salespeople.
- Purchase sponsorships or other marketing opportunities. These can create additional orders for the exhibitor, and the exhibitor can pay or later or you can make this part of application process.
- Update the catalog show guide profile. This fills in the Catalog fields for the exhibitor.
- Purchase catalog upgrades such as adding a logo, increasing the company description, or including more product selections.
- Order booth services. You can link to the Exhibitor Service Center or to another venue/contractor website.
- Register booth staff. You can link to Exhibitor Registration or another registration site.
- Upload required forms such as insurance or legal documents.
- Review and download exhibitor specific documents or general event documents.
- Read, review and agree to the event terms and conditions.
You can also send your exhibitors a link in an email that automatically logs them into the Exhibitor Portal. Add the login link as a wildcard in an email template so you can easily send your exhibitors an email with the link.
You can use exhibitor categories to customize your exhibitor's Exhibition Portal workflow. Use the first task in the Exhibitor Portal to ask your exhibitors if they are interested in buying certain things (sponsorships, badges, carpeting, etc.), and if they respond Yes, Exhibitor Portal displays the available options. If they respond No, the Exhibitor Portal hides the options.
Before configuring an Exhibitor Portal, you need to configure the following:
- Account Management Configuration - Determines the account and contact fields that display on the public sign-up and edit account pages. This is also where you configure Preference Types.
- Public Sign In Configuration – Configure the sign-up and/or sign-in settings for the members or potential members in the public-facing application.
- Web Skin - Determines the look and feel of the public-facing application.
- Payment Configuration - Payment options for public-facing users to pay for their orders.
- Contact Us Configuration - Configuration to use when logged in users click the Contact Us button.
- Exhibitor Categories - Customizes your exhibitor's experience in the Exhibitor Portal.
- Exhibitor Statuses - Where an exhibitor is in the overall sales process.
- Lead Sources - Where potential business originated.
- Floor Plan(s) - Diagram of that includes all the booths for the exhibition.
After you configure the above options, you can begin configuring the Exhibitor Portal.
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