Unbatched Vouchers

Unbatched vouchers are usually vouchers automatically created from:

• Posted inventory batches marked as Invoice Entry
• An accounts receivable refund
• A voucher removed from a batch

You can add unbatched vouchers to voucher batches using one of the following:

• Add an Unbatched Voucher to an Existing Batch
• Add an Unbatched Voucher to a New Batch
• Create a New Batch From Unbatched Vouchers

Add an Unbatched Voucher to an Existing Batch

1. Click the Voucher Processing link from the Main Menu. The Voucher Processing screen opens.
2. Select the voucher batch to add the unbatched voucher.
3. Right-click and select Edit. The Edit Voucher Batch screen opens.
4. Select the Vouchers tab. 
5. Click the arrow next to the Add button.
6. Select Add Unbatched Vouchers. The Select Unbatched Vouchers screen opens.
7. Select the unbatched voucher(s) to add to the voucher batch. Use Ctrl+Click or Shift+Click to select multiple vouchers.
8. Click the Select button. The Add Voucher(s) to Batch Status screen opens. Success displays in Reason column for all unbatched vouchers that are successfully added to the batch. If an unbatched voucher is not included, the reason displays in the Reason column.
9. Click OK.

Add an Unbatched Voucher to a New Batch

1. Click the Voucher Processing link from the Main Menu. The Voucher Processing screen opens.
2. Click the Add button. The Add Voucher Batch screen opens.
3. Enter a transaction date into the Transaction Date field.
4. Enter a description into the Description field.
5. Click OK. The Add Voucher screen opens.
6. Click the Cancel button. Return to the Voucher Processing screen.
7. Select the batch just created.
8. Right-click and select Edit. The Edit Voucher Batch screen opens.
9. Select the Vouchers tab. 
10. Click the arrow next to the Add button.
11. Select Add Unbatched Vouchers. The Select Unbatched Vouchers screen opens.
12. Select the unbatched voucher(s) to add to the voucher batch. Use Ctrl+Click or Shift+Click to select multiple vouchers.
13. Click the Select button. The Add Voucher(s) to Batch Status screen opens. Success displays in Reason column for all unbatched vouchers that are successfully added to the batch. If an unbatched voucher is not included, the reason displays in the Reason column.
14. Click OK.

Create a New Batch From Unbatched Vouchers

1. Click the Voucher Processing link from the Main Menu. The Voucher Processing screen opens.
2. Click the Tools button.
3. Select Unbatched Vouchers. The Unbatched Vouchers screen opens.
4. Select the unbatched vouchers to include in the voucher batch. Use Ctrl+Click or Shift+Click to select multiple unbatched vouchers.
5. Right-click and select Create Voucher Batch. The Create Batch screen opens.
6. Enter a transaction date into the Transaction Date field.
7. Enter a description into the Description field.
8. Click OK. The Add Voucher screen opens.
9. Click the Cancel button.
10. Close the Unbatched Vouchers screen. Return to the Voucher Processing screen.

Delete an Unbatched Voucher

You should only delete unbatched vouchers if there is something wrong with the voucher. To delete an unbatched voucher:

1. Click the Voucher Processing link from the Main Menu. The Voucher Processing screen opens.
2. Click the Tools button.
3. Select Unbatched Vouchers. The Unbatched Vouchers screen opens. 
4. Double-click on the voucher to delete. The Edit Voucher screen opens.
5. Click the Delete button. The Confirm Delete message displays.
6. Click Yes.