Unbatched Vouchers

Unbatched Vouchers are automatically created from the following processes:

• Posting an inventory batch marked as Invoice Entry
• Creating an accounts receivable refund
• Removing a voucher from a voucher processing batch

Unbatched vouchers can be added to voucher batches using one of the following options:

• Add an Unbatched Voucher to an Existing Batch
• Add an Unbatched Voucher to a New Batch
• Create a new Batch from Unbatched Vouchers

Add an Unbatched Voucher to an Existing Batch

1. Navigate to the Voucher Processing page.
2. Search for the voucher batch you would like to add the unbatched voucher to.
3. Right-click the Voucher Batch row and select Edit. The Edit Voucher Batch window opens.
4. In the Vouchers tab, use the drop down beside the Add button to select Add Unbatched Vouchers. The Select Unbatched Vouchers window opens.
5. Select the unbatched voucher(s) to add to the voucher batch. Use Ctrl+Click or Shift+Click to select multiple vouchers.
6. Click Select. The Add Voucher(s) to Batch Status window opens. A success message displays in the Reason column for all unbatched vouchers that are successfully added to the batch. If an unbatched voucher is not included, the reason will also display in the Reason column.
7. Click OK. Proceed with processing you voucher approvals or posting, as per your normal process.

Add an Unbatched Voucher to a New Batch

1. Navigate to the Voucher Processing page.
2. Click Add. The Add Voucher Batch window opens.
3. Enter the following information:
   • Transaction Date: Transaction date for the voucher batch.
   • Description: Description for the batch. If one batch is being created each date, this will usually include the date.
4. Click OK. The Add Voucher window opens.
5. Click Cancel. You will return to the Voucher Processing window.
6. Find the batch just created and right-click to select Edit. The Edit Voucher Batch window opens.
7. In the Vouchers tab, use the drop down beside the Add button to select Add Unbatched Vouchers. The Select Unbatched Vouchers window opens.
8. Select Add Unbatched Vouchers. The Select Unbatched Vouchers screen opens.
9. Select the unbatched voucher(s) to add to the voucher batch. Use Ctrl+Click or Shift+Click to select multiple vouchers.
10. Click Select. The Add Voucher(s) to Batch Status window opens. A success message displays in the Reason column for all unbatched vouchers that are successfully added to the batch. If an unbatched voucher is not included, the reason will also display in the Reason column.
11. Click OK. The Edit Voucher Batch window opens.
12. Click Save. Proceed with processing you voucher approvals or posting, as per your normal process.

Create a New Batch From Unbatched Vouchers

1. Navigate to the Voucher Processing page.
2. Click Tools > Unbatched Vouchers. The Unbatched Vouchers window opens.
3. Select the unbatched voucher(s) to include in the voucher batch. Use Ctrl+Click or Shift+Click to select multiple vouchers.
4. Right-click on one select row and select Create Voucher Batch. The Create Batch window opens.
5. Enter the following information:
   • Transaction Date: Transaction date for the voucher batch.
   • Description: Description for the batch. If one batch is being created each date, this will usually include the date.
6. Click OK. The Edit Voucher Batch window opens.
7. Click Save. Proceed with processing you voucher approvals or posting, as per your normal process.

Delete an Unbatched Voucher

You should only delete unbatched vouchers if there is something wrong with the voucher. To delete an unbatched voucher:

1. Navigate to the Voucher Processing page.
2. Click Tools > Unbatched Vouchers. The Unbatched Vouchers window opens.
3. Find the voucher you would like to delete and right-click on the row to select Edit. The Edit Voucher window opens.
4. Click Delete. The Confirm Delete message displays.
5. Click Yes. The voucher is deleted.