Registrant Profile Fields are information commonly gathered during online registration. By providing these fields as standard Enterprise fields, you do not have to use user defined fields to gather the information.
The Registrant Profile Fields available to you vary depending on which Registration product you use:
- Standard Registration - Includes General Registrant Profile Fields, Registrant Contacts and Dietary Preferences
- Advanced Registration - Includes Allergies and everything in Standard Registration
- Camp Registration - Includes Medical Conditions, Behavioral Conditions, Medication and everything in Standard Registration and Advanced Registration
To add the Registrant Profile Fields to your online registration, see Registrant Profile Fields in Online Registration.
Standard Registration Registrant Profile Fields
The below fields are included in Standard Registration.
General Registrant Profile Fields
The General Registrant Profile Fields allow you to collect common information for a registrant or participant. There are simple allergy and medical information fields available in the General Registrant Profile Fields. See Advanced Registration Registrant Profile Fields and Camp Registration Registrant Profile Fields for more detailed allergy and medical information fields.
| Field | Description |
| Accommodation Preferences | A drop-down to choose an accommodation preference. Configure drop-down options in the Accommodation Preferences screen. |
| Alumni | A yes/no drop-down to select if the registrant is an alumni. |
| Current Certifications | A multi-line text box to free type certifications. |
| Current Grade Level | A drop-down to select a grade level. Configure drop-down options in the Grade Level screen. |
| Drop Off Date Time | Two fields to enter a drop off date and time. |
| Drop Off Location | A single line text field to enter the location to drop off. |
| Have you ever attended our events before? | A yes/no drop-down to select if the registrant has attended an event previously. |
| Highest Degree Earned | A drop-down to select a degree. Configure drop-down options in the Education Degree screen. |
| Immunizations up to date | A yes/no drop-down to select if a registrant is current on immunizations. |
| Industry Affiliation | A drop-down to select an industry affiliation. Configure drop-down options in the Industry Affiliations screen. |
| Insurance Carrier | A single line text field for an insurance carrier name. |
| Insurance Policy Number | A single line text field for an insurance policy number. This is an encrypted field. |
| Insurance Policy Line Number 2 | A single line text field for additional information related to the insurance policy number. |
| Liability Release | A yes/no drop-down to select if the registrant signed a liability release. |
| Medicare Expiration (MM/YYYY) | Two fields for the Medicare expiration month and year. |
| Medicare Number | A single line text field for a Medicare number. This is an encrypted field. |
| Member | A yes/no drop-down to select if the registrant is a member. |
| Membership Number | A single-line text field for a membership number. |
| Occupation | A drop-down to select an occupation. Configure drop-down options in the Occupation screen. |
| Other Occupation | A single-line text field to enter an occupation not listed in the Occupation drop-down. |
| Parent/Guardian Release | A yes/no drop-down to select if there is a parent or guardian release. |
| Photography Release | A yes/no drop-down to select if there is a photography release. |
| Physician Address | A single line text field for a physician’s address. |
| Physician Email | A single line text field for a physician’s email address. |
| Physician Name | A single line text field for a physician's name. |
| Physician Phone Number | A single line text field for a physician’s phone number. |
| Pick Up Date Time | Two fields to enter pick up date and time. |
| Pick Up Location | A single line text field to enter the location to pick up. |
| Receive Emails | A yes/no drop-down to select if the registrant opts to receive emails. |
| Referral Source | A drop-down to select how the registrant was referred. Configure drop-down options in the Referral Source screen. |
| School | A drop-down to choose from a list of schools. Configure drop-down options in the Schools screen. |
| Shirt Size | A drop-down to select a shirt size. Configure drop-down options in the Shirt Sizes screen. |
| Special Diets | A drop-down to choose from a list of special diets. Configure drop-down options in the Special Diets screen. |
The following fields will also be available as part of Registrant Profile Fields if also licensed to Camp Registration.
| Other Allergy Information | A multi-line text field for additional allergy information. |
| Other Behavioral Condition | A multi-line text field for additional behavioral condition information. |
| Other Medical Condition | A multi-line text field for additional medical condition information. |
Registrant Contacts Fields
You can use the Registrant Contacts Fields to collect information for a contact for a participant/registrant, such as an emergency contact or parent information, without creating an account in Enterprise.
| Field | Description |
| Address | A multiple line text field for the contact's address. |
| Can Drop Off | A check box to indicate if the contact can drop off the registrant. |
| Can Pick Up | A check box to indicate if the contact can pick up the registrant. |
| Company | A single line text field for the contact's company. |
| Contact Information | A multi-line text field for additional information for the contact. |
| Contact Type | A drop-down to choose how someone is connected to a registrant, such as Emergency Contact. Configure drop-down options in the Contact Types screen. |
| Drop Off Date Time | Two fields to enter drop off date and time. |
| Drop Off Location | A single line text field to enter the location to drop off. |
| A single line text field for the contact's email address. | |
| First Name | A single line text field for the contact's first name. This field is always required during online registration. |
| Home Phone | A single line text field for the contact's home phone number. |
| ID Number | A single line text box for the contact's ID number. |
| Is Emergency Contact | A check box to indicate if the contact is an emergency contact for the registrant. |
| Last Name | A single line text field for the contact's last name. This field is always required during online registration. |
| Mailing Address | A multi-line text field for the mailing address of the contact. |
| Nickname | A single line text field for the contact's nickname. |
| Phone Number | A single line text field for the contact's phone number. |
| Pick Up Date Time | Two fields to enter pick up date and time. |
| Pick Up Location | A single line text field to enter the location to pick up. |
| Relationship to Participant | A drop-down to choose the relationship between the registrant and the contact. Configure drop-down options in the Relationship to Participant screen. |
| Request Number | A single line numeric field for a contact's request number. |
Dietary Preferences
You can set up your own dietary preference options. To add dietary preference options:
- Click the Dietary Preference link from the Main Menu. The Dietary Preference screen opens.
- Click the Add button. The Add Dietary Preference screen opens.
- Enter the necessary information:
- Description - Name of the dietary preference.
- Sort Sequence - Determines the order the dietary preference displays in the drop-down during online registration.
- Click OK.
Camp Registration Registrant Profile Fields
The below fields are available in the Camp Registration upgrade. Contact your Account Manager or Customer Success Manager if you would like to upgrade to Camp Registration.
Allergies
Gather information about allergies with the Allergy fields. Use Allergy Categories and Allergy Classes to create a hierarchy for selecting the information during online registration.
The highest level you can configure is an allergy category, followed by an allergy class and then the allergy. For example:
Allergy Category: Environmental Allergies
Allergy Class: Seasonal Allergies
Allergy: Mold
Categories and/or classes are are not required add an allergy. After creating any necessary allergy categories and classes, you can create the allergies and assign them to the appropriate allergy categories and classes. To add an allergy:
- Click the Allergies link from the Main Menu. The Allergies screen opens.
- Click the Add button. The Add Allergy screen opens.
- Enter the necessary information:
- Description - Name of the allergy.
- Allergy Category - Select the allergy category for the allergy from the drop-down.
- Allergy Class - Select the allergy class for the allergy from the drop-down.
- Allergy Severity Config - Select if the Allergy Severity drop-down is available (Show), not available (Hide) or required (Required) after selecting the allergy during registration. The available drop-down options are: Mild, Moderate, Severe, and Anaphylactic. You cannot add, remove or edit these options.
- EpiPen Config - Select if the EpiPen field is available (Show), not available (Hide) or required (Required) after selecting the allergy during registration.
- Allergy Severities Requiring an EpiPen - Select the severities which need to show the EpiPen drop-down. If no severities are selected, the EpiPen drop-down always displays if the EpiPen Config field is set to Show or Required. The Allergy Severities Requiring an EpiPen field is only available if Show or Required is selected in the EpiPen Config drop-down.
- Dependent Custom Fields - If desired, click the Select link to include additional user fields for the the allergy. The available fields are from the user defined field set selected on the Define Registration Defaults screen in the Allergy Custom Fields drop-down.
- Sort Sequence - Determines the order the allergies display in the drop-down during online registration.
- Click OK.
See Drop-Down Configuration Screens for details on changing, retiring and deleting allergies.
Behavioral Conditions
You can gather information about the behavioral conditions with the Behavioral Conditions fields. You can use Behavioral Condition Categories and Behavioral Condition Classes to create a hierarchy for selecting the information during online registration.
The highest level you can configure is a behavioral condition category, followed by a behavioral condition class and then the behavior condition. For example:
Behavioral Condition Category: Mental Health
Behavioral Condition Class: Mood Disorders
Behavioral Condition: Depression
Categories and/or classes are are not required add a behavioral condition. After creating any necessary behavioral condition categories and classes, you can create the behavioral conditions and assign them to the appropriate behavioral condition categories and classes. To add a behavioral condition:
- Click the Behavioral Conditions link from the Main Menu. The Behavioral Conditions screen opens.
- Click the Add button. The Add Behavioral Condition screen opens.
- Enter the necessary information:
- Description - Name of the behavioral condition.
- Behavioral Condition Category - Select the behavioral condition category for the behavioral condition from the drop-down.
- Behavioral Condition Class - Select the behavioral condition class for the behavioral condition from the drop-down.
- Dependent Custom Fields - If desired, click the Select link to include additional user fields for the the behavioral condition. The available fields are from the user defined field set selected on the Define Registration Defaults screen in the Behavioral Condition Custom Fields drop-down.
- Sort Sequence - Determines the order the behavioral conditions display in the drop-down during online registration.
- Click OK.
See Drop-Down Configuration Screens for details on changing, retiring and deleting behavioral conditions.
Medical Conditions
The highest level you can configure is a medical condition category, followed by a medical condition class and then the medical condition. For example:
Medical Condition Category: Cardiovascular
Medical Condition Class: Congenital Heart Defect
Medical Condition: Hypoplastic Left Heart Syndrome (HLHS)
Categories and/or classes are not required add a medical condition. After creating any necessary medical condition categories and classes, you can create the medical conditions and assign them to the appropriate medical condition categories and classes. To add a medical condition:
- Click the Medical Conditions link from the Main Menu. The Medical Conditions screen opens.
- Click the Add button. The Add Medical Condition screen opens.
- Enter the necessary information:
- Description - Name of the medical condition.
- Medical Condition Category - Select the medical condition category for the medical condition from the drop-down.
- Medical Condition Class - Select the medical condition class for the medical condition from the drop-down.
- Dependent Custom Fields - If desired, click the Select link to include additional user fields for the medical condition. The available fields are from the user defined field set selected on the Define Registration Defaults screen in the Medical Condition Custom Fields drop-down.
- Sort Sequence - Determines the order the medical conditions display in the drop-down during online registration.
- Click OK.
See Drop-Down Configuration Screens for details on changing, retiring and deleting medical conditions.
Medications
The Medication Fields allow you to collect information for any medicines a registrant may take or need administered.
| Field | Description |
| Administration Instruction | A multiple line text field for how to administer a medication. |
| Description | Name of the medication. This field is always required during online registration. |
| Dosage | A single line text field for the medication dosage. |
| Frequency | A drop-down to choose how often a medication is taken. Configure drop-down options in the Medication Frequency screen. This field is always required during online registration. |
| Instructions | A multiple line text for a medication's instructions. |
| Other Information | A multiple line text field for additional medication information. |
| Prescriber Name | A single line text field for the prescriber’s name. |
| Prescriber Phone | A single line text field for the prescriber’s phone number. |
| Reason for Medication | A single line text field for the reason for the medication. |
| Route of Administration | A single line text field for how the medication is given. |
| Time to be given | A single line text field for the time to give the medication. |
Drop-Down Configuration Screens
Some Registrant Profile Fields are drop-downs that allow you to configure the drop-down options. See the information in the above tables for the screen to use for each specific field.
- Click the link for the applicable configuration from the Main Menu. See the tables above for the applicable configuration screen.
- Click the Add button. The Add screen opens.
- Enter the necessary information
- Description - Name of the drop-down option.
- Sort Sequence - Determines the order the option displays in the drop-down during online registration.
- Click OK.
Change the Description of a Drop-Down Option
You can change the description of a drop-down option after you have already created it. When you change the description of a drop-down option, it updates in all existing events. If you don't want to update existing events, then you must add a new drop-down option.
Retire a Drop-Down Option
If you no longer want a drop-down option available but it is used on existing events, you can retire it. It is not removed from any existing registration configurations or registrant information. To retire a drop-down option:
- Click the link for the applicable configuration from the Main Menu. See the tables above for the applicable configuration screen.
- Select the option to retire.
- Right-click and select Edit.
- Check the Retire check box.
- Click OK.
Delete a Drop-Down Option
If you want to remove a drop-down option from the system completely, you can delete it. Once a drop-down option is deleted, you cannot recover it. You can only delete drop-down options not used on any events. To delete:
- Click the link for the applicable configuration from the Main Menu. See the tables above for the applicable configuration screen.
- Select the option to delete.
- Right-click and select Mark for Delete.
- Click the Save button at the bottom of the screen.
Comments
2 comments
is it possible to have the "label above the field" for any of the Registrant Contacts Fields?
0 upvotes
Hi Maryann,
There is no configuration option to show the label above the field but this can probably be accomplished via custom CSS in your web skin.
Thanks,
Mike
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