Accounts Payable Configuration Page - General

You use the Accounts Payable Configuration page to configure system behavior for Accounts Payable. Typically, this information is configured one time and rarely changed. It is important to understand the implications of changing any system configuration as changes can have substantial impact to how the system behaves in certain scenarios. If you need further clarification on how changing a particular system setting may impact your system, contact your regional Client Care Team.

Click the Accounts Payable Configuration link on the Main Menu to access the configuration page. The page has seven tabs: General, Vouchers and 1099 Values, Payments, Aging, Taxes, Multi-Currency and Access Privileges. See below for information about the options within the General tab. 

Default Account Demographics Section

• Default Terms - Default supplier terms to use when creating the A/P demographics for a new supplier account.
• Default Advice By - Default advice by to use when creating the A/P demographics for a new supplier account.
• Auto Update AP Address From Account Address - If checked, the address in the A/P demographics for a supplier account updates automatically if the account address changes. This keeps the addresses in sync. 
• Default to Generate 1099 - If checked, the Allow 1099 check box defaults to checked when creating the A/P demographics for a new supplier account.
• Default to Withhold Tax - If checked, the Withhold Tax check box defaults to checked when creating the A/P demographics for a new supplier account.

Default Bank Account Section

• Bank Account - Default bank account to use in accounts payable.

General Ledger Section

• GL AP Account - Click the Select hyperlink to select the GL account to use when a voucher is posted. Required if you are using the accounts payable module. To change the GL account code, click the Clear hyperlink and then click the Select hyperlink.
• GL AP Sub Account - Click the Select hyperlink to select the GL sub account to use when a voucher is posted. 
• Discount Account - Click the Select hyperlink to select the GL account for accounts payable discounts. Required if you are using the accounts payable module. To change the GL account code, click the Clear hyperlink and then click the Select hyperlink.
• Discount Sub Account - Click the Select hyperlink to select the GL sub account for accounts payable discounts. 

Other Section

• Supplier Default Issue Type - UDF set to use for supplier issues. See Configure Custom Fields/User Defined Fields (UDFs) for more information.
• Supplier Default Account Issue - UDF set for all supplier accounts. See Configure Custom Fields/User Defined Fields (UDFs) for more information.
• Supplier Bank Account Approval Enabled - Check box to indicate if approval is required when the bank account information of the supplier is changed. This field may need to be added to your layout if it does not appear on your page.
• Disable Defaulting Address Info for New Contact - If checked, the address information from the associated account does not default into the contact address field. 
• Disable Defaulting Info When Changing Company - If checked, the address information and communication codes from a company do not default into the address and communication fields for an existing contact when changing the company of that contact.