An export file can be created as part of payment processing. This file can then be imported into your banking website to process the payments to suppliers. The bank transaction will need to be authorized in the normal manner that your bank transactions are authorized.
Standard EFT/Check Export formats exist. To customize an export format, please refer to Change EFT/Check Export Formats.
Perform the EFT/Check Export
Exporting an EFT/Check file creates the export file and also updates the Payment Processing Batch status to Posted.
- Click the Payment Processing link from the Main Menu.
- Click Add.
- Enter the following information:
- Bank - Bank account for the payment batch. Defaults to the value configured in Accounts Payable Configuration - General Tab.
- Description - Name of the payment batch.
- Transaction Date - Date within the fiscal period the payments are recognized. The date cannot fall within a closed fiscal period.
- Payment Method - Select either Auto Check, Manual Check or EFT.
- Select the Open or Available for Payment tab.
- Click the check box for the voucher(s) to pay. If you select multiple vouchers, the voucher amounts are summed per supplier and one payment per supplier is created. You must use the same payment method for all suppliers.
- Click OK to return to the Payment Processing screen.
- Select the batch just created.
- Right-click and select Edit.
- Click Tools.
- Select Assign Checks. This assigns check/reference numbers to the vouchers and updates the batch status to Ready.
- Click Tools.
- Select Export.
- Enter the date for the EFT into the the Execution Date field.
- Select the export file format from the Format ID drop-down.
- Click OK. You receive a prompt to download the export file.
- Click Yes. The file downloads and you return to the Edit Payment Processing Batch screen. The payment batch status updates to Processed.
EFT/Check Export Security
There are several access privileges that determines if a user has access to process a payment, assign check numbers and export a batch. You can find these access privileges on the Access Privileges tab on the Accounts Payable Configuration screen. Below are the access privileges that may affect your EFT/check export process.
Supplier Payments
Making supplier payments is controlled by the Payment Selection access privilege. Roles/users assigned to the privilege are allowed to select vouchers for payment and enter manual payments, wire transfers and drafts. Roles/users not assigned to the privilege are not able to select vouchers for payment. If no roles/users are assigned to the privilege, it is considered inactive and all users can select vouchers for payment.
Assignment of Checks/References
Assigning check and reference numbers to payments is controlled by the Assignment of Checks/References access privilege. Roles/users assigned to the privilege are allowed to assign check and reference numbers to payments. Roles/users not assigned to the privilege are not able to assign check and reference numbers to payments. If no roles/users are assigned to the privilege, it is considered inactive and all users can assign check or reference numbers to payments.
Allow Access To Export Batch
This access privilege controls the exporting of batches. Roles/users assigned to the privilege are able to export batches. Roles/users not assigned to the privilege are unable to export batches. If no roles/users are assigned to this option, it is considered inactive and all users can export batches.
Comments
0 comments
Please sign in to leave a comment.