You use access privileges to control the information roles/users can add, edit, delete or view. You use access privileges in conjunction with access management. Proceed cautiously before making changes to any access privileges as any changes may have an impact on other users in your system.
You can change inventory access privileges from either the Access Privileges screen on the Main Menu, the Inventory Configuration window on the Access Privileges tab, or from the Roles page.
Below is a list of available inventory access privileges.
Allow Add/Edit/Delete of Inventory Master
This access privilege controls who can modify the information for the Inventory Items screen. Any roles/users assigned to the privilege can add, edit and/or delete items from the Inventory Items screen while any roles/users not assigned to the privilege cannot add, edit or delete any items from the Inventory Items screen. If no roles/users are assigned to the privilege, it is considered inactive, and all roles/users can add, edit and delete inventory items.
Allow Adjustment Transactions
This access privilege controls who can create Adjustment inventory transactions. Any roles/users assigned to the privilege can create adjustment transactions while any roles/users not assigned to the privilege cannot create adjustment transactions. If no roles/users are assigned to the privilege, it is considered inactive, and all roles/users can create adjustment transactions.
Allow Cost Override on Inventory Transactions
This access privilege controls who can change costs on Inventory Transfer, Receipt, and PO Receipt transactions. Any roles/users assigned to the privilege can change costs while any roles/users not assigned to the privilege cannot change costs on Inventory Transfer, Receipt, and PO Receipt transactions. If no roles/users are assigned to the privilege, it is considered inactive, and all roles/users can change costs.
Allow Issue Transactions
This access privilege controls who can create Issue inventory transactions. Any roles/users assigned to the privilege can create issue transactions while any roles/users not assigned to the privilege cannot create issue transactions. If no roles/users are assigned to the privilege, it is considered inactive, and all roles/users can create issue transactions.
Allow Receipt/PO Receipt Transactions
This access privilege controls who can create Receipt and PO Receipt inventory transactions. Any roles/users assigned to the privilege can create receipt and PO receipt transactions while any roles/users not assigned to the privilege cannot create receipt and PO receipt transactions. If no roles/users are assigned to the privilege, it is considered inactive, and all roles/users can create receipt and PO receipt transactions.
This access privilege also controls who can receive more than the ordered quantity for an item. To not allow a role/user to exceed the ordered quantity, enter NO into the Value field for the role/user on the Access Privilege Details tab of the Access Privileges screen.
Allow Restock Transactions
This access privilege controls who can create Restock inventory transactions. Any roles/users assigned to the privilege can create restock transactions while any roles/users not assigned to the privilege cannot create restock transactions. If no roles/users are assigned to the privilege, it is considered inactive, and all roles/users can create restock transactions.
Allow Return Transactions
This access privilege controls who can create Return inventory transactions. Any roles/users assigned to the privilege can create return transactions while any roles/users not assigned to the privilege cannot create return transactions. If no roles/users are assigned to the privilege, it is considered inactive, and all roles/users can create return transactions.
Allow Transfer Transactions
This access privilege controls who can create Transfer inventory transactions. Any roles/users assigned to the privilege can create transfer transactions while any roles/users not assigned to the privilege cannot create transfer transactions. If no roles/users are assigned to the privilege, it is considered inactive, and all roles/users can create transfer transactions.
Allow Void Inventory/PO Receipt Transactions
This access privilege controls who can void Receipt and PO Receipt transactions. Any roles/users assigned to the privilege can void transactions while any roles/users not assigned to the privilege cannot void transactions. If no roles/users are assigned to the privilege, it is considered inactive, and all roles/users can void transactions.
Override Inventory Check Stop
This access privilege controls who can order items configured with a Real-Time Inventory Check setting of Stop that exceed the available inventory. Any roles/users assigned to the privilege receive a warning but can order the item even if the quantity exceeds available inventory. Any roles/users not assigned to the privilege cannot order an item configured with an Inventory Check setting of Stop that exceeds available inventory. If no roles/users are assigned to the privilege, it is considered inactive, and no roles/users can exceed the available inventory for items with a Real-Time Inventory Check setting of Stop.
Run Inventory Valuation
This access privilege controls who can run the inventory valuation. Any roles/users assigned to the privilege can run the inventory valuation while any roles/users not assigned to the privilege cannot run the inventory valuation. If no roles/users are assigned to the privilege, it is considered inactive, and all roles/users can run the inventory valuation.
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