Reclassify Journal Entry Lines

You can reclassify journal entry lines if a journal entry line is posted to an incorrect GL account.

Create the Reclass Journal Entry Line GL Source

You first need to create a reclass journal GL source. You only need to do this one time.

  1. Click the GL Sources link from the Main Menu. The GL Sources screen opens.
  2. Click the Add button. The Add GL Source screen opens.
  3. Enter the necessary information:
    • Source - Enter RE.
    • Description - Enter Reclass Journal.
    • Last JE # - Leave blank.
    • Status - Leave as checked.
  4. Click OK.

Reclassify a Journal Entry Line

  1. Click the GL Transaction Inquiry link from the Main Menu. The GL Inquiry or GL Transaction Inquiry screen opens.
  2. Select the journal entry line(s) to reclass. Use Ctrl+Click or Shift+Click to select multiple journal entry lines. 
  3. Right-click and select Tools -> Reclass Journal Entry. The Add Journal Entry screen opens.
  4. Update the description in the Description field if desired.
  5. Verify the Year-Period is correct.
  6. Verify the Transaction Date is correct.
  7. Click the Save (disk) button. The screen updates to Edit Journal Entry. The lines in the Journal Entry Detail tab are twice the number of journal entry lines you selected - one that is reversed from the GL account the line was posted to and another with an empty GL account for you to select the correct GL account for where you need to post the journal entry line to.
  8. Enter the GL account for each journal entry line into the GL Account field or select the GL account from the GL Account Name drop-down. 
  9. Click the Save (disk) button.
  10. Click the Tools button.
  11. Select Quick Post. This approves and posts the journal entry. The Post Journal Entry screen opens when the process is complete.
  12. Click OK.

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Comments

4 comments

Date Votes
  • Chris Hunjas

    In what version is this functionality available?

    0 upvotes

  • Maggie U.

    Hi Chris, 

    This is available in .98.

    Thanks!

    Maggie

    0 upvotes

  • Jerry

    Hi there

    Just picked up this and started playing with it and noticed a quirk when we've picked up a GL entry that originated from Event Prepaid Reversals.  The reclass process allows you to pick these up for reclassifying but then when posting we encounter the below error:

    If we show the column "Prepaid status" (which wasn't shown) and then remove the prepaid status the journal is posted with no issues.

    So just wondered if we can get some confirmation of the logic for this scenario and if possible to avoid the error?

    Other than that, feedback from the Finance Team was very positive for this relatively new feature - woo hoo!

    Cheers

    0 upvotes

  • Lauren Curd

    Hi Jerry - 

    I tested this out and was able to get the same result.  I will enter something on our side to make this workflow better because it seems like we should be defaulting the value to blank.  

    Thanks!

    Lauren

    0 upvotes

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