Exhibitor Registration

Once the exhibitors have their booths, they need to let you know who is working the booth. This is called Exhibitor Registration.

Typically the number of people who work the booth is based on the booth size. You can configure rules in Exhibitor Registration to control how many people an exhibitor can register to work their booth based on their booth size.

To configure exhibitor registration:

  1. Click the Events link from the Main Menu. The Events page opens.
  2. Select the event for the exhibitor registration.
  3. Right-click and select Tools -> Registration Setup. The Registration Setup window opens.
  4. Select the Exhibitor Registration tab.
  5. Select what the rules apply to from the Rule Applies To drop-down:
    • Specific Booth - Calculates the number of badges based on a single booth.
    • All Booths Linked To The Account - Calculates the number of badges for each booth, then sums the number of badges together for a total number of badges. For example, if you create rules for two (2) free badges at 100 sq ft and four (4) free badges at 200 sq ft, the exhibitor receives six (6) total badges if the exhibitor orders a 100 sq ft booth and a 200 sq ft booth. 
    • The Combined Area Of All Booths Linked To The Order Account - Calculates the number of badges based on the total booth area of all booth for the order account. For example, if you create rules for two (2) free badges with 100 sq ft, four (4) free badges with 200 sq ft, and ten (10) free badges with 300 sq ft, the exhibitor receives ten (10) total badges if the exhibitor orders a 100 sq ft booth and a 200sq ft booth.  
  6. Expand the Exhibitor Registration Rules section.
  7. Click the Add button. The Add Exhibitor Registration Rule window opens.
  8. Enter the necessary information:
    • Booth Size From - Start of the booth size range to qualify for free registrations.
    • Booth Size To - End of the booth size range to qualify for free registrations.
    • Free Registrant Type - Registrant type for the free registrations.
    • Free Quantity - Total number of free registrations.
  9. Click OK to save and close the screen, or click Save and Add New to save the rule and add another rule.
  10. Select the Registration Form Setup tab.
  11. Expand the Appearance section.
  12. Select the form template for the public registration site from the Form Template drop-down. Click the Edit Form Template link to create a copy of the template and make changes to the copy. See Registration Form Templates Overview for more information.
  13. See Configuring Online Registration for information about additional registration fields.
  14. Click OK.

Exhibitors can then log into Exhibitor Registration to manage their floor staff. If you do not use the Exhibitor Portal, you can send a link to your exhibitors to register their floor staff. See Custom Registration Web Links for more information.

If you use the Exhibitor Portal, exhibitors can log into the Exhibitor Portal and access a task to manage their Exhibitor Registrations. Exhibitor Registration only works with the Exhibitor Portal if there is a single booth assigned to the exhibitor. If there are multiple booths on an order, you can still add a task for Exhibitor Registration in the Exhibitor Portal but it does not auto log in the exhibitor. The exhibitor must manually log into the Exhibitor Portal.  

Exhibitors must have their booth number and confirmation/order number to log in. Once they enter the booth number and confirmation number, the booth rules display along with anyone who has registered. Additionally, you can print badges for the exhibitor staff using the Badge Report.

Exhibitor Badges

You can create badges for your exhibitors using badge template(s). After you create the badge template, you must link it to each exhibitor registrant type on the event. 

  1. Click the Events link from the Main Menu. The Events page opens.
  2. Select the event with the exhibitor registrant type(s) for the badges. 
  3. Right-click and select Tools -> Registration Setup. The Edit Registration Setup window opens.
  4. Select the Exhibitor Registration tab.
  5. Expand the Exhibitor Registrant Types section.
  6. Select the exhibitor registrant type to assign the badge template. 
  7. Right-click and select Edit. The Edit Event Registrant Type window opens.
  8. Select the badge template for the registrant type from the Exhibitor Badge drop-down. 
  9. Click OK.
  10. Repeat steps 6 - 9 for each exhibitor registrant type that needs a badge template assigned. 

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Comments

34 comments

Date Votes
  • Danilo Bernal

    What organization and event ID are you using to go and check?

    0 upvotes

  • Sherri Hines

    MAMCHB (cmham) database

    Event 5018

    Oder #1756 Booth 100 works - all others do not

    0 upvotes

  • Danilo Bernal
    • Edited

    Your booth configuration is incorrect. They do not have any area setup, except for booth 100.

    0 upvotes

  • Sherri Hines

    That was the issue that I couldn't find - Thank you - Life Saver

    0 upvotes

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