You can auto-assign seats in a seating chart based on:
- The registrant's registrant type
- The registrant's order account
- Nothing. The seats are auto-filled as you select them.
For example, you may auto-fill based on registrant type if you host a banquet for faculty and student. and your faculty are seated together at 10 specific tables and your students are seated together at 10 specific tables.
See Seating Charts for information on creating seating chart templates and assigning seating charts to registration functions. You must assign Auto-fill as the Fill Method to the seating chart and seating chart objects to use the auto-fill option.
The below steps assume the seating chart template or the seating chart for the function is created and using Auto-fill as the Fill Method.
- Click the Events link from the Main Menu. The Events screen opens.
- Select the event for the seating chart.
- Right-click and select Tools -> Registration Setup. The Registration Setup screen opens.
- Select the Pricing tab.
- Expand the Registration Functions section.
- Select the registration function for the seating chart.
- Right-click and select Edit. The Edit Registration Function screen opens.
- Select the Function Seating Charts tab.
- Click the arrow next to the Add button and select:
- Add - Adds a function seating object. See Create a Seating Chart Template for details on the available fields.
- Add Multiple - Adds multiple function seating objects. See Create a Seating Chart Template for details on the available fields.
- Add From Seating Chart - Adds the seating objects from a seating chart template.
- Enter the order the seating object is filled into the Fill Sequence field.
- Select the method to use for auto-filling from the Fill Validation drop-down:
- Fill By Order Account - If selected, select the account to auto-fill from the Fill Account Code drop-down.
- Fill By Registrant Type - If selected, select the registrant type to auto-fill from the Fill Registration Type drop-down.
- None - Registrants auto-fill based on the order you select them.
- Click OK.
Assigning Attendees to Seats
- Click the Events link from the Main Menu. The Events screen opens.
- Select the event for the seating chart.
- Right-click and select Tools -> Registration Setup. The Registration Setup screen opens.
- Select the Pricing tab.
- Expand the Registration Functions section.
- Select the registration function for the seating chart.
- Right-click and select Edit. The Edit Registration Function screen opens.
- Select the Assign Seats tab.
- Select a registrant not assigned to a seat. Use the Registration Assignment Status - Order column to see which registrants are assigned or not assigned.
- Right-click and select Auto Fill. The Auto Fill process runs and the registrant is assigned to the appropriate seat.
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