QR code (Quick Response Code) is the trademark for a type of matrix barcode which is widely adopted in the recent times because it has a huge information storage capacity and is easily scanned with any mobile phone camera.
QR codes are usually used on registrant or exhibitors’/delegates’ badges for check-in processing, attendance tracking, and networking purposes.
Check-in is usually completed at the entrance of the event and is based on registration order information stored within the barcode (account code, event ID, order number) to verify the person is authorized and paid the registration fee.
Attendance tracking is important for event reporting and determining who should receive credits, if available.
For networking purposes, the barcode can store all the common business card information (name, position, email, company name, address, web, etc.). Attendees can exchange this information easily by taking a picture with their mobile phone camera of anyone’s barcode on a badge.
QR code setup to define which contact fields to store is available on the badge design tool that Momentus offers with the standard badge format in the Registration module.
Add a QR Code to a Badge
You can add QR codes to badges to check registrants in or out of events and functions. To configure QR codes with badges, you must complete the following:
- Create a Badge Template
- Assign the Badge Template to Registrant Types
Create a Badge Template
See Badge Templates for information about creating badge templates. When you create the badge template, you can drag and drop a QR code onto the badge. To configure the information collected with the QR code when scanned:
- Right-click on the QR code and select Edit Badge Template Item. The Edit Badge Template Item screen opens.
- Click the Insert Field button () to insert wildcards for the data to include in the QR code. The Insert Field screen opens.
- Select the field to insert from the Select Field drop-down.
- Click OK.
- Repeat steps 2-4 for each wildcard you want to include.
- Click OK on the Edit Badge Template Item screen when complete.
Assign the Badge Template to Registrant Types
- Click the Events link from the Main Menu. The Events screen opens.
- Select the event with the registrant type(s) for the badges.
- Right-click and select Tools -> Registration Setup. The Edit Registration Setup screen opens.
- Select the Pricing tab.
- Expand the Registrant Types section.
- Select the registrant type to assign the badge template.
- Right-click and select Edit. The Edit Event Registrant Type screen opens.
- Select the badge template for the registrant type from the Badge Template drop-down.
- Click OK.
- Repeat steps 6 - 9 for each registrant type that needs a badge template assigned.
Add a QR Code to a Confirmation
You can also add QR codes to confirmation emails so you can scan the QR code from the confirmation and check registrants into an event or session.
To add QR codes to confirmations, you must:
- Have the QR code already configured for the badge(s)
- Assign the QR code badge template to the registrant type(s) you want to use with Registration Check-In
- Click the Events link from the Main Menu. The Events screen opens.
- Select the event for the registration setup.
- Right-click and select Tools -> Registration Setup. The Registration Setup screen opens.
- Select the Registration Form Setup tab.
- Edit Form Template hyperlink in the Appearance section. The Form Template screen opens.
- Select the Confirmation Group.
- Click the Edit Component hyperlink in the Confirmation Group on the right. The Edit Confirmation Form Section screen opens.
- Check the Show Barcode check box.
- Click OK. The QR code shows for registrant types with a badge configuration that includes a QR code.
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