Function Check-In allows you to check a registrant in and out of functions using Registration Check-In (RCI). When registrants are checked in and checked out, the system records the time of the check-in and the check-out so you can calculate the total time a registrant is in a function.
Configure Function Check-In
You configure Function Check-In in the Registration Check-In Configuration (RCI) screen using the Enable Function Check-In check box. See Registration Check-In (RCI) for details on other configuration options.
- Click the Registration Check-In (RCI) link from the Main Menu. The Registration Check-In Configurations screen opens.
- Click the Add button. The Add Registration Check-In Configuration screen opens.
- Enter the following information into the More Settings section:
- Enable Function Check-In - Check the check box to check registrants into functions.
- Allow Registrants to Check-In to Any Function - If checked, an event registrant may check into any function; it is not required for the registrant to register for the function.
- Enable Function Check-In - Check the check box to check registrants into functions.
- You can also configure the additional configuration options applicable only to function check in:
- Show Functions after Function End Time by - Functions display for check-in or check-out for the entered number of hours after the function end time. For example, if a function ends at 10:00 am and you enter 1 hour, the function remains available for check-in or check-out until 11:00 am. If no value is entered, functions no longer display after the function end time.
- Select Function Banner - Select the function information to display on the function screen during check-in. Only applicable for Self-Check and if Enable Function Check-In is checked.
- Description, Date and Time - Displays the function description, start date and time and end date and time.
- Description Only - Displays the function description.
- Hide Function Banner - The function description, start date and time and end date and time are hidden.
- Click OK.
Add the Attendance Tracking Tab to the Events Screen
To view the check-in information for registrants in software via the back office, you need to add the Attendance Tracking tab to the Events screen. You must have access to edit screen layouts to add the tab to the screen. You only need to do this one time.
- Click the Events link from the Main Menu. The Events screen opens.
- Select an event.
- Click the Edit Layout link in the lower right corner of the screen. The Edit Layout screen opens.
- Expand the Available Sections section.
- Click the six (6) dots to the left of the Attendance Tracking section/tab label in the Available Sections area.
- Drag the section/tab to the Layout Sections area of the screen using the mouse.
- Place the section/tab in the desired location.
- Release the mouse button to drop it into the correct location. The section/tab shows with a green bar on the left to indicate it is added to the screen.
- Click OK.
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